Adding an Option award plan in QapMap is a simple and an easy process.

 

  1. Click Equity Awards in the left menu, select Grants. 
  2. Click Grant Awards drop-down and select Option Awards.

 

 


Award Details 


 

 

  1. Select the Stakeholder by typing their first name. Select the stakeholder from the list displayed.
  2. Enter Stakeholder Email ID. Click Add New Stakeholder if you need to add a new employee. Refer to the Stakeholder Documentation for more information.
  3. Select the relevant Award Plan. The associated Share Class is displayed.
  4. Enter Grant Certificate ID.
  5. Select the Grant Date.
  6. Select the Currency and enter the Exercise Price.
  7. Select either Granted Quantity or Value of Options
  1. Granted – enter the number of options granted. 

           Display Value of Options at Grant - Checking this will display the Value of Options in the Grant if not the field will be hidden.



        FMV (Share Price on Grant Date) - FMV can be manually entered or is auto populated if FMV is added            in the Valuations page under Settings, with the purpose specified as Grant of Options. 


        Value of Options – Defaulted to Issuer base currency, calculated as Granted * FMV


        b. Value of Options – Enter the Value of options. FMV can be manually entered or is auto populated if FMV is added in the Valuations page under Settings, with the purpose specified as Grant of Options. 

 

                                                   

 

        8. Select the Round Off option you would like to display the values to the decimal points. 

 

  • Don’t Round Off: Leave the value entered as is.
  • Round: For decimal values greater than .5, rounds off to the next highest whole number and decimal values lesser than .5, rounds off to the previous lowest whole number. For example, 2.5 becomes 3, 2.2 becomes 2.
  • Round up: Rounds off to the next highest whole number. For example, 2.3 becomes 3.
  • Round down: Rounds off to the previous lowest whole number. For example, 2.7 becomes 2.

 

                                                       Graphical user interface, application Description automatically generated

 

9. The number of Options Granted is automatically calculated and displayed. 

10. Click Next.


Vesting Parameters 

Graphical user interface, text, application Description automatically generated

 

  1. Select the Vesting Start Date.
  2. Select Vesting Template or Parameters

 

a. Vesting Template:  

  1. Select the Vesting Template from the Dropdown. If a vesting template is not available, you can create it by clicking Create New Vesting Template.  


    Note: Clickto view the template.

  2. Select Exercise Period Template. If an exercise period template is not available, you can create it by clicking Create New Exercise Period Template.


    Note: Clickto view the template.

  3. Click Next.
     

b. Parameters: 

  1. If you want to start the vesting schedule immediately, select Yes in the Immediate Vesting field.
  2. Type the percentage to vest in the Vested immediate field.
  3. Click Yes in the Cliff Vesting field to specify the required period until the vesting of the first tranche.
  4. Type the percentage an employee can vest in the Cliff Vested field. For Example: If its 10%, then after the cliff, 10% of the granted options are vested. 
  5. In the Cliff period at the end of field, select the appropriate number of days, months, quarters, half yearly, or years to specify the required length of the vesting period for the first tranche
  6. By default, the vesting is balanced over the time frame you specify. If you would like to change this, select the days, months, quarters, half yearly, or years in the Balance vests equally over field.
  7. You can also set how often vesting can happen. For this, select the relevant option in the Vesting occurs field. You can select same date as vesting start date, on the first, 15th, or last day of the month to specify the appropriate timing for the vesting.
  8. The Round number of options at each vest allows you specify the logic the vesting schedule will follow in regards to rounding of vesting tranche quantities.
  9. In the Round off options at field, you can enable rounding off in the first vest, last vest, or for every round. This will help you determine at what stage the rounding should apply to ensure that the split of vesting quantities across all tranches adds up to the total granted quantity.
  10. In the Rounding Off Method field, you can enable rounding off method to:  Round, RoundUp or Round Down
  11. Select the Exercise Period. Either Perpetual or you can specify the period.
  12. Select the Lock In Period
  13. Click on Next


  • Round: For decimal values greater than .5 , rounds off to the next highest whole number and decimal values lesser than .5 , rounds off to the previous lowest whole number. Ex: 2.5 -> 3, 2.2 -> 2 
  • Round Up: Rounds off to the next highest whole number. Ex: 2.3 -> 3
  • Round Down: Rounds off to the previous lowest whole number. Ex: 2.7 -> 2


 

Separation Details

Use this section to specify how both vested and unvested awards should be handled when an employee leaves the company.



 

 

  • Resignation: Use this section to specify how both vested and unvested awards should be handled when an employee voluntarily leaves the job.
    1. You can Enable separation rule linked to tenure of employee with the company. 
    2. Selecting the above option enables Tenure with the company is less than or same as. You can enter the number of days, month, or years in Value and Unit.
    3. Select the appropriate option for Unvested Awards.

 

 

d. Select the appropriate option for Vested Awards.

 

 

  • Involuntary Termination:Use this section to specify how both vested and unvested awards should be handled when an employee is terminated from their job. 
    1. Select the appropriate option for Unvested Awards.
    2. Select the appropriate option for Vested Awards.

 

  • Termination With Cause: Use this section to specify how both vested and unvested awards should be handled when an employee is terminated due to misconduct.
    1. Select the appropriate option for Unvested Awards.
    2. Select the appropriate option for Vested Awards.

 

  • Retirement: Use this section to specify how both vested and unvested awards should be handled when an employee retires.
    1. Select the appropriate option for Unvested Awards.
    2. Select the appropriate option for Vested Awards.

 

  • Death: Use this section to specify how both vested and unvested awards should be handled when an employee passes away while in service.
    1. Select the appropriate option for Unvested Awards.
    2. Select the appropriate option for Vested Awards.

 

  • Disability: Use the to specify how both vested and unvested awards should be handled for a disabled employee or one who is disabled due to an injury.
    1. Select the appropriate option for Unvested Awards.
    2. Select the appropriate option for Vested Awards.

 

Additional Fields

In this tab, you can include any Additional Fields needed. Please note that the Additional fields are created in the Configurations Settings. 

 

Click here to learn more about creating Additional Fields.

 

Approval & Acceptance 

Next, under Select Type of Grants you can choose one of these:

 

Record Grant

You can select Record Grant to enter all grant details (already transacted).

 

 

  1. Select the appropriate Grant status when you record the grant.
  2. If you want to include these details, select Acceptance Date, Grant Letter Template and add Supporting Documents by dragging and dropping the file or click Choose files to add any relevant contract or documents. Supported documents are Word, PDF, Excel, Images & PPT. The file size should be Maximum 100MB
  3. Click Next.

Enable Acceptance Flow

Select Enable Acceptance Flow to enable a digital approval process for a grant award.


Bifurcation of Click to Accept / e-sign flow  
This will help admin users to embed the signature of approver in the grant letter and bulk approve grants whereas employees can be directed to the e-sign flow.


 Flexibility to configure either e-sign or click to accept for approvers and option grantees in create/edit grant. 
 

 

 

  1. In Select Type of Grants:
    • Click E-sign if you want to enable the e-signature process. In this option, the employee can view the grant contract.
    • Alternatively, Click to Accept to give the employee the option to accept a grant. If the employee does not accept the offer by the due date, the grant automatically expires.
  2. You may wish to Associate Approvers to approve the grant. Click E-sign to enable the e-signature process. Select Approver by clicking their name. If you need to add an approver, click Add Approver.

 

 

3. In the displayed dialog box, provide the details and click Add Approver.

4. Next, set the date or timeline for Acceptance for Option Grantee:

 

  • Click Date if you want to specify a specific date by when the grantee must accept the grant.
  • Select Last Date of Acceptance for Option Grantee.

 

 

  • Click Timeline if you want to specify number of days (from the grant date) within which the grantee must accept the grant.
  • Enter the days after approval.
  • Select Grant Letter Template.
  • Add Supporting Documents by dragging and dropping the file or click Choose files to add any relevant contract or documents.
  • Click Next.

 

Review

Finally, you can review all the details in the grant. You can edit the grant before creating it.

 

 

Click Grant Award.